Minutes of the Board Meeting

The minutes of board meetings are an important document that contains important information and governance processes. They can be used as a basis for post-decision reviews and to ensure that boards are accountable. They can also stop the board from taking further mistakes that could be detrimental for the stakeholder in the organization.

Minutes are often written by the presiding board member or someone from the organisation’s staff. It could be a scribe who has prior experience in the writing of board minutes, or a professional secretaire who is aware of what should be included in the minutes. No matter who creates the draft minutes, it’s crucial to establish clear expectations regarding what you expect from them, so that they are able to make notes that stand out and make the meetings of the board credible.

It is important to include the date, time and the location of the meeting in the minutes. A list is required of the presiding officers directors, non-voting participants and presiding officers. It’s also important to determine the members who attended via telephone or online.

The main body of the minutes must be divided into two parts: administrative and substantive business. Administrative business https://www.aboutboardroom.com includes things like agenda approvals, a summary of previous minutes or the use of consent agendas (which reduces the need for debate by acknowledging items that are repeated with a single motion). Substantive business involves more content-driven items such as the release of updates from committees, risk management briefings and the decision-making process for new service initiatives.